JOINT MEETING OF
CONTRA COSTA MAYORS CONFERENCE &
CONTRA COSTA CITY SELECTION COMMITTEE
Thursday, December 4, 2025, 6:30 p.m.
Hosted by the City of Pinole
Business meeting & dinner at: Pinole Senior Center, 2500 Charles Ave., Pinole, CA 94564
Presentation: No speaker, this is our Holiday Meeting, with short business meeting & a focus on celebrating the end of a successful year. Members are encouraged to bring & host guests.
Dinner follows business meeting: Buffet dinner with vegetarian options.
RSVP Deadline: Nov. 25, 2025. Cancellation Deadline: November 25, 2025.
DINNER RESERVATIONS ARE MADE THROUGH
THE CITY OF PINOLE
Dinner Reservations: Two dinners are prepaid for each City. Please RSVP with the names and titles of all attendees. Others interested in staying for dinner must RSVP, as noted below:
Point of Contact for Reservations and Cancellations:
City Contact: Olivia Rojo-Tucker, Administrative Assistant, Orojo@pinole.gov, (510) 741-3882. (Email is Preferred.)
RSVP Deadline: November 25, 2025.
Dinner Cost: $70.00.
Dinner payment by check payable to the City of Pinole may be presented at the door or mailed: Attn. Olivia Rojo-Tucker, Administrative Assistant, City of Pinole, 2131 Pear St., Pinole, CA 94564.
Individuals will be billed for reservations made but not cancelled prior to the deadline.
DIRECTIONS TO MEETING SITE
DIRECTIONS TO PINOLE SENIOR CENTER, 2500 CHARLES
FROM I-80 EAST (WEST COUNTY):
-Take the Pinole Valley Road Exit
-At the bottom of the ramp, turn left, under the freeway onto Pinole Valley Road and continue for ¼ mile.
-In the front of Collins School (located on the left side of street), Pinole Valley Road will veer to the right. Take Pinole Valley Road to the right.
-Continue across San Pablo Avenue at the signal, (the street becomes Valley Avenue).
-Turn right onto Charles. The Senior Center will be on the left-hand side.
FROM HIGHWAY 4 (CENTRAL / EAST COUNTY):
-Take Highway 4 to Interstate 80 West towards Oakland/San Francisco.
-Exit onto Pinole Valley Road (about ¼ mile).
-In the front of Collins School, (left side of the street), Pinole Valley Road will veer to the right. Take Pinole Valley Road to the right.
- Continue across San Pablo Avenue at the signal, (the street becomes Valley Avenue).
- Turn right onto Charles. The Senior Center will be on the left-hand side.
Olivia Tucker (Rojo)
Administrative Assistant | City of Pinole
510-741-3882 Direct
510-724-9000 Main
orojo@pinole.gov
City Clerk’s Department
2131 Pear Street, Pinole, CA 94564
JOINT MEETING OF
CONTRA COSTA MAYORS CONFERENCE &
CONTRA COSTA CITY SELECTION COMMITTEE
Thursday, December 4, 2025
6:30 P.M. BUSINESS MEETING
AGENDA
Call Mayors Conference (Conference) to Order, Pledge of Allegiance to the Flag, & Roll Call.
1. Program: None. This is the annual holiday social meeting. Participants are encouraged to invite and host spouses, partners, & guests to join the festivities.
2. Approval of Minutes: (attached) of the November 6, 2025 meeting.
Action: Move to approve November 6, 2025 Conference minutes.
3. Call for nominations for Chair and Vice-Chair of the Mayors Conference for 2026: Conference bylaws provide that the Chair and Vice-Chair of the Conference shall each serve a term of office for the calendar year. Nominations are solicited in December. Elections of Chair and Vice-Chair will take place at the January 2026 meeting. Nominees for Chair shall be a mayor for 2026 or the 2025 Conference Vice-Chair. Nominees for Vice-Chair may be either a mayor or a council member at the time of election.
Nominations for these positions (and for other positions to follow) shall be filed by email with Executive Director, Gary Pokorny: gjpokorn@lmi.net no later than 5 p.m., Monday, December 22, 2025.
4. Recess Conference and call City Selection Committee (CSC) to order for items 5 & 6, below:
5. Call for nominations for Chair and Vice-Chair of the (CSC) for 2026. CSC Bylaws provide that the Chair and Vice-Chair of the CSC shall each serve a term of office for the calendar year. Nominations are solicited in December. Elections of Chair and Vice-Chair will take place at the January 2026 meeting. State law requires that the Chair and Vice-Chair of the CSC must each be the mayor of a Contra Costa city or town for the year 2026.
Nominations for these positions shall be filed by email with Executive Director, Gary Pokorny as noted above.
6. Recess CSC Meeting & Call Conference back to order for balance of agenda.
7. Adoption of 2026 Conference Budget: The Conference Executive Committee unanimously recommends adoption of the proposed 2026 budget, which is unchanged from 2025, except for the increase in payments for meals, and the proposed schedule of meeting locations for 2026. (Exec. Comm. minutes and Budget recommendation attached.)
Action: Move to approve 2026 Mayors Conference Budget and Schedule of 2026 meeting locations.
8. Chair Announcements:
9. Conference Appointee Reports: City representatives to area-wide boards, commissions, and agencies may report on activities of the agency to which they are appointed at this time.
10. Mayor Announcements:
11. State and Federal Legislative Update:
12. County Supervisor Announcements:
13. League of California Cities Update: Samantha “Sam” Caygill, East Bay Division Public Affairs Manager will not be at our meeting as she is attending League Leaders meetings in Southern California.
14. Public Comments: Members of the public are advised that public comments at this place should be confined to items not on the agenda and should be limited to no more than 2 minutes in length. Also, no more than one speaker from any organization should address the mayors on the same evening.
15. Welcome to Pinole by Mayor Cameron Sasai:
16. Adjourn meetings to January 8 in Pittsburg, in memory of Gwen Regalia who was Chair of the Mayors Conference in 1996, a member of the Walnut Creek City Council for 21 years, and Mayor of Walnut Creek five times.
Deadline for next agenda is 5:00 p.m. Monday, December 22, 2025. Note deadline is earlier than usual because of the holidays.
Brown Act Reminder: The Contra Costa Mayors Conference/City Selection Committee has a policy of complying with the letter and spirit of open meeting laws. Generally, off-agenda items maybe taken up only if:
1. Two-thirds of Conference voting members find a need for immediate action exists and the need to take action came to the attention of the Conference after the agenda was prepared (Note: If fewer than two-thirds of Conference members are present, taking up an off-agenda item requires a unanimous vote); or 2. A majority of the Conference finds an emergency (for example: work stoppage or disaster) exists.
A majority of any city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at Conference meetings. Any such discussion is subject to the Brown Act and must occur in a City Council meeting that complies with Brown Act requirements.
UPCOMING MEETINGS
2026
January 8, Pittsburg (One week late because of holiday)
February 5, Richmond
March 5, Hercules
April 2, Concord
May 7, Orinda
June 4, Walnut Creek
July 9, San Pablo (One week late because of holiday)
August 6, Oakley
September 3, Moraga
October 1, Lafayette
November 5, Clayton.
MINUTES OF THE
CONTRA COSTA MAYORS CONFERENCE
Thursday, November 6, 2025 – 6:30 p.m.
Hosted by the Town of Danville
CALL TO ORDER: Chair Walker-Griffith called the meeting to order at 6:30 p.m.
ROLL CALL OF CITY DELEGATES:
Antioch: Absent
Brentwood: Mayor Susannah Meyer
Clayton: Mayor Kim Trupiano
Concord: Mayor Carlyn Obringer
Town of Danville: Mayor Renee Morgan
El Cerrito: Council Member Gabe Quinto
Hercules: Mayor Dion Bailey
Lafayette: Mayor Susan Candell
Martinez: Council Member Greg Young
Moraga: Mayor Steve Woehleke
Oakley: Mayor Shannon Shaw
Orinda: Mayor Latika Malkani
Pinole: Mayor Cameron Sasai
Pittsburg: Mayor Jelani Killings
Pleasant Hill: Vice Mayor Zac Shess
Richmond: Mayor Eduardo Martinez
San Pablo: Mayor Arturo Cruz
San Ramon: Mayor Mark Armstrong
Walnut Creek: Mayor Cindy Darling
Presiding: Conference Chair: Alex Walker-Griffith, Hercules
The above delegates comprised a quorum for the meeting.
1. Program: “Bringing Dolly Parton’s Imagination Library to Contra Costa County” was presented by Hallie Anderson, Community Engagement Coordinator, Dollywood Foundation.
2. Approval of Minutes: of the October 2, 2025 Conference meeting.
Action: Motion to approve the minutes of the October 2, 2025 Conference meeting passed unanimously: Voting aye were delegates from Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, and Walnut Creek. Antioch was absent.
3. Appointment to the balance of a vacant term of an alternate member position on the East Bay Regional Communication System (EBRCS) Board. San Ramon Council Member Marisol Rubio was the only nominee by the deadline.
Action: Motion to apply Conference rule and appoint San Ramon Council Member Marisol Rubio to the EBRCS Board as an alternate member for the balance of a term ending October 1, 2027 passed unanimously. Voting aye were delegates from Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, and Walnut Creek. Antioch was absent.
4. Chair Announcements: None.
5. Conference Appointee Reports: Newell Arnerich noted excellent participation in the survey for the next CCTA Master Plan. He also noted signature by the Governor of the bill authorizing an election in 2026 to support mass transit in the Bay Area counties. He noted that CCTA is trying to get CalTrans to allow a “Bus on the Shoulder” trial program for the I-680 corridor. Carlyn Obringer noted the 2026 Economic Development Innovation Awards will be March 26 and cities should nominate businesses and projects in their area so that Contra Costa cities make a good showing. She noted that the East Bay Parks will be offering “Free Fees for Veterans” Nov. 11 this year. Laura Hoffmeister noted that the Airport Land Use Commission has authorized a trial of green waste composting at the Byron Airport. Cindy Silva noted that Plan Bay Area 2050 is in the last stages of draft EIR review and approval. Kevin Wilk noted that the Family Justice Center would be interviewing ten candidates for a new Executive Director this month. Anissa Williams announced the appointment of new Delta Protection Commission Exec. Dir. Amanda Bohl and the development of a new marketing plan for the Delta as well as additional hearings on the Delta Conveyance Plan.
6. Mayor Announcements Various Mayors noted Veterans Day and Holiday tree lighting events and skating rink openings in their communities. Several noted this was their last meeting as delegate to the Conference and they have enjoyed their participation and wish the continuing members well. Orinda noted that their Housing Element has finally been approved. Martinez noted the Grand re-opening of the Martinez Pier after years of restoration.
7. State and Federal Legislators Update: Staff for various Federal and State office holders announced various activities of the members and noted the Federal government shutdown was continuing.
8. County Supervisor Announcements: Supervisor Candace Andersen welcomed all to Danville and District 3, noting various changes to County programs as a result of Federal funding cuts as well as actions the Supervisors had taken to mitigate these cuts, including allocation of $21 million for emergency food assistance while noting that such actions are not sustainable for the long run.
9. League of California Cities Update: East Bay Division Public Affairs Manager Sam Brightman noted the League annual conference was well attended and went smoothly. She urged city representatives to get involved in setting priorities for the 2026 League work program. She congratulated Gabe Quinto as the newly elected President of the League Board and reminded all of upcoming East Bay Division events.
10. Public Comments: Jean Cusic a San Ramon scoutmaster reminded all that scouts will be collecting needed food contributions in most communities in the upcoming week. She urged all to be generous in their contributions. EBMUD Director Luz Gomez noted that salmon are returning to the Mokelumne River and that watching them navigate the fish ladder at Pardee Dam is interesting.
11. Host City Welcome: Mayor Renee Morgan welcomed all to Danville, introduced current and past Mayors, Council Members, and City Staff and introduced a brief video of events in Danville throughout the year.
12. Conference adjourned to December 4, 2025 in Pinole.
Deadline for next agenda is 5:00 p.m. Tuesday, November 18, 2025.
C O U N T Y M A Y O R S C O N F E R E N C E
EXECUTIVE COMMITTEE MINUTES
Nov. 6, 6 p.m.
Danville Community Center
Members present: Chair Alex Walker-Griffin, Vice Chair Anissa Williams, CSC Chair Dion Bailey, Gabe Quinto, and Renee Morgan. Absent: Sue Noack (excused) & Latika Malkani.
1) PRESENTATION OF 2026 OPERATING BUDGET AND MEETING LOCATIONS PROPOSAL (Attached.)
Action: Motion to recommend that the full Conference Board adopt the attached 2026 budget and meeting schedule passed unanimously. Voting in favor were members Walker-Griffin, Anissa Williams, Dion Bailey, Gabe Quinto, and Renee Morgan.
DATE: October 29, 2025
To: Mayors Conference Executive Committee
FROM: Gary F. Pokorny, Executive Director
PROPOSED 2026 CONFERENCE BUDGET
Mayors Conference bylaws provide that an annual budget shall be prepared by the Executive Director, reviewed by the Executive Committee, and then presented to the full Conference Board for adoption. The attached draft budget is presented for your review and recommendation to the full Board.
DISCUSSION:
Attached is the proposed 2026 Conference Budget. The proposed operating expenditures are the same as those budgeted for 2025. The 2025 projected experience shown in the attached document indicates this to be appropriate.
Several years ago the Conference set the charge for meals to $70 per person per meal. Recent discussion with City Managers and their staff members indicates that at this level several cities are in the position of subsidizing meals for both city attendees and, more importantly, for members of the public who attend dinner. This seems to be an inappropriate situation and it is recommended that the meals cost be adjusted to $80, which, it is hoped, will remain stable for several years.
This budget is premised on the assumption that we will continue to meet in person for all of 2026.
When invoices are submitted to member cities for 2026, each city may see a minor adjustment in operating cost payments due for the new year compared to payments for 2025 because of revised population estimates only. The only significant change will be the deposits for cost of pre-paid meals.
CONTRA COSTA MAYORS CONFERENCE
PROPOSED 2026 BUDGET
2024 2025 2025 2026 BUD.- BUD.
ACTUAL BUDGET Yr. End Est. PROPOSED CHANGE
_______________________________________________________________________
EXPENSES
Ex. Dir. 32,000 32,000 32,000 32,000 -0-
Auto Exp. 317 450 316 450 -0-
Web/Phone 576 525 576 525 -0-
Supplies 533 600 545 600 -0-
Meet. Exp. 1680 1680 1680 1680 -0-
Training -0- -0- -0- -0- -0-
Contingency -0- 350 -0- 350 -0- ____________________________________________________________________
Op.Ex. Sub-tot. 35,106 35,605 35,117 35,605 -0-
P.-Pd. Dinners 31,920 31,920 31,920 36,480 4,560
TOTAL EXP. 67,026 67,525 67,037 72,085 4,560
REVENUES
Dues 35,605 35,605 35,605 35,605 -0-
P.-Pd. Dinners 31,920 31,920 31,920 36,480 4,560
Int. Income. 10 10 10 10 -0-
Total Rev. 67,535 67,535 67,535 72,095 4,560
* Note: The budget for 2026 is premised upon meals being charged at $80 per person. This is the only change in the overall budget for the Conference for 2026.
SCHEDULE OF MEETING LOCATIONS FOR 2025:
The Conference bylaws also provide that a schedule of meeting locations for each upcoming year be adopted by the full Conference Board. Such a schedule is attached below.
PROPOSED MAYORS CONFERENCE MEETING LOCATIONS
2026
January 8, Pittsburg (One week late because of holiday)
February 5, Richmond
March 5, Hercules
April 2, Walnut Creek
May 7, Orinda
June 4, Concord
July 9, San Pablo (One week late because of holiday)
August 6, Oakley
September 3, Moraga
October 1, Lafayette
November 5, Clayton
December 3, Pleasant Hill
Note that these dates and locations are as scheduled now and may change by virtue of cities trading hosting dates between and among themselves to accommodate special opportunities and needs or to accommodate League of California Cities meetings.