JOINT MEETING OF
CONTRA COSTA MAYORS CONFERENCE &
CONTRA COSTA CITY SELECTION COMMITTEE
Thursday, December 7, 2023
Hosted by the City of San Ramon
6:30 P.M. BUSINESS MEETING
San Ramon Community Center at Central Park
12501 Alcosta Blvd.
San Ramon, CA 94583
Buffet dinner with vegetarian option will follow the business meeting
Take a two-minute stroll along Central Park’s promenade to
San Ramon City Hall
7000 Bollinger Canyon Road
San Ramon, CA 94583
DINNER RESERVATIONS ARE MADE THROUGH THE CITY OF SAN RAMON
RSVP at: firstname.lastname@example.org
RESERVATION DEADLINE: 2:00 PM, Tuesday, November 28, 2023
Dinner Reservations: Two dinners are prepaid for each City. Please RSVP with the names and titles of all attendees, including prepaid attendees. Others interested in having dinner should call or e-mail the City of San Ramon, as noted above, and pay for their dinners at the door or mail payment to City of San Ramon, 7000 Bollinger Canyon Road, San Ramon, CA 94583; Attn: Karen McHenry-Smith. For questions, contact Karen McHenry-Smith at 925-973-2532. Individuals will be billed for reservations made but not cancelled by the deadline.
Dinner Cost: $70
Utilize GPS for directions.
MEETING OF CONTRA COSTA MAYORS CONFERENCE
AND CITY SELECTION COMMITTEE
Thursday, December 7, 2023
6:30 P.M. BUSINESS MEETING
Call Contra Costa Mayors Conference and City Selection Committee (CSC) to Order & conduct Roll Call. (Note: For CSC roll call, Mayors or representatives authorized to act on behalf of mayors, such as mayors pro tempore, and vice mayors, or a council member authorized by the city council to act in lieu of a mayor are qualified to vote as members of the CSC. A quorum of the CSC shall consist of at least 50% of the mayors or the authorized elected representatives of mayors of cities in the county. Thus, a CSC quorum will be at least ten mayors or mayor representatives.)
1. Approval of Minutes: (attached) of the November 2, 2023 Conference meeting.
Action: Move to approve November 2, 2023 Mayors Conference minutes.
2. Call for nominations for Chair and Vice-Chair of the City Selection Committee (CSC) for 2024. CSC Bylaws provide that the Chair and Vice-Chair of the CSC shall each serve a term of office for the calendar year. Nominations are solicited in December. Elections of Chair and Vice-Chair will take place at the January 4, 2024 meeting. State law requires that the Chair and Vice-Chair of the CSC must each be the mayor of a Contra Costa city or town for the year 2024.
Nominations for these positions (and for other positions to follow) shall be filed by email with Executive Director, Gary Pokorny: email@example.com no later than 5 p.m., Tuesday, December 19, 2023.
3. Recess CSC Meeting & Call Mayors Conference to order for balance of agenda.
4. Call for nominations for Chair and Vice-Chair of the Mayors Conference for 2024: Conference bylaws provide that the Chair and Vice-Chair of the Conference shall each serve a term of office for the calendar year. Nominations are solicited in December. Elections of Chair and Vice-Chair will take place at the January 2024 meeting. Nominees for Chair shall be a mayor for 2024 or the current Conference Vice-Chair. Nominees for Vice-Chair may be either a mayor or a council member at the time of election. Nominations shall be filed in the usual manner, as noted above.
5. Appointments to the Contra Costa Hazardous Materials Commission (CCHMC): The current terms of Mark Ross, Martinez as a member and Edi Bursan,
Concord as alternate who are both currently serving on CCHMC are ending in December 2023. As a result there is a need to select new city representatives to serve 4-year terms ending in December 2027.
Action: There were no nominations for these positions by the deadline, therefore the Conference may either accept volunteers from the floor for appointment to these positions or carry over the call for nominations to the January meeting.
6. Conference Appointee Reports: This item is the time when city representatives to area-wide boards, commissions, and agencies may report on activities of the agency to which they are appointed.
7. Chair Announcements:
8. Mayor Announcements:
9. State and Federal Legislative Update:
10. County Supervisor Announcements:
11. League of California Cities Update: Samantha “Sam” Caygill, East Bay Division Public Affairs Manager.
12. Public Comments: Members of the public are advised that public comments at this place should be confined to items not on the agenda and should be limited to no more than 2 minutes in length. Also, no more than one speaker from any organization should address the mayors on the same evening.
13. Adjourn Conference to January 4, 2024 meeting in Antioch.
Deadline for next agenda is 5:00 p.m.
Tuesday, December 19, 2023.
Brown Act Reminder: The Contra Costa Mayors Conference/City Selection Committee has a policy of complying with the letter and spirit of open meeting laws. Generally, off-agenda items maybe taken up only if:
1. Two-thirds of Conference voting members find a need for immediate action exists and the need to take action came to the attention of the Conference after the agenda was prepared (Note: If fewer than two-thirds of Conference members are present, taking up an off-agenda item requires a unanimous vote); or
2. A majority of the Conference finds an emergency (for example: work stoppage or disaster) exists.
A majority of any city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at Conference meetings. Any such discussion is subject to the Brown Act and must occur in a City Council meeting that complies with Brown Act requirements.
MINUTES OF THE
CONTRA COSTA MAYORS CONFERENCE MEETING
Brentwood City Council Chambers
Thursday, November 2, 2013 – 6:30 P.M.
CALL TO ORDER: Chair Dave Hudson called the meeting to order at 6:30 P.M.
ROLL CALL OF CITY DELEGATES:
Antioch: Mayor Lamar Thorpe
Brentwood: Mayor Joel Bryant
Clayton: Mayor Jeff Wan
Concord: Mayor Laura Hoffmeister
Danville: Mayor Robert Storer
El Cerrito: Council Member Gabe Quinto
Hercules: Mayor Alex Walker-Griffin
Lafayette: Council Member Teresa Gerringer
Martinez: Mayor Brianne Zorn
Moraga: Mayor Renata Sos
Oakley: Mayor Aaron Meadows
Pinole: Mayor Devin Murphy
Pleasant Hill: Mayor Timothy Flaherty
Richmond: Council Member Soheila Bana
San Pablo: Council Member Rita Xavier
San Ramon: Mayor Dave Hudson & Chair
Walnut Creek: Mayor Pro Tem Loella Haskew
Presiding: Conference Chair Dave Hudson
The above delegates comprised a quorum for the meeting.
1. Program: Presentation by Gary Parkhurst of the Mount Diablo Interpretive Association reporting on the status of their campaign to build a new visitor center for Mount Diablo State Park.
2. Approval of the Minutes of the October 5, 2023 Conference Meeting.
Action: Motion to approve the minutes of the October 5, 2023 Conference Meeting passed. Voting eye were delegates from Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Pinole, Pleasant Hill, Richmond, San Pablo, San Ramon and Walnut Creek. (Unanimous.)
3. Call for nominations for terms ending December 31, 2027 on the Contra Costa Hazardous Materials Commission. The current terms of Mark Ross, member, and of Edi Bursan, alternate, on this County Commission will end December 31, 2023. Any mayor or council member is eligible to serve in these positions. At its December meeting, the Conference will nominate a member and an alternate, who will then be forwarded to the County Board of Supervisors for their appointment to the Commission. Nominations shall be filed by email with the Executive Directory, Gary Pokorny at firstname.lastname@example.org no later than 5:00 P.M., Tuesday, November 21, 2023.
4. Conference Appointee Reports: Newell Arnerich (CCTA) reported on CCTA sales tax performance; announced the appointment of Rashida Camera as Mobility Manager; announced the appointment of Lindy Johnson as Director of External Affairs. He also reported that recent studies show that 28% of the Contra Costa work force are living and working at home. Chris Kelley (East Bay EDA) spoke about the Bayer Risel Research Facility; at the October 18th Annual meeting, Danny Wan, Executive Director of the Oakland Port Authority was the speaker. Information on Resilient East Bay is available at EastBayEDA.org. Carlyn Obringer (East Bay EDA and East Bay Regional Parks District) also reported on Resilient East Bay as well as the special events throughout the Park District for Native American History Month and that on November 11th, all park facilities would be free for Veterans. Dave Hudson (Air District) Reported that the Air District is currently undergoing a process to revise policies and procedure.
5. Chair Announcements: Dave Hudson announced that next month’s meeting will be in San Ramon and encouraged everyone to wear festive holiday attire.
6. Mayor Announcements: Robert Storer announced the 47th annual Danville Old Oak Tree Lighting on Friday, November 24 at 5:00 P.M. Brianne Dorn invited everyone to attend the annual Martinez Holiday Parade on the Saturday after Thanksgiving. Renata Sos gave a shout out to the hale and hardy Moraga Staff for winning the MPA walking challenge, edging out Orinda and Lafayette. She noted that the Moraga Police Chief walked 407 miles in the program to promote City/town employee wellness. Loella Haskew announced that the Walnut Creek Housing Element had been approved by HCD. Tim Flaherty announced that the Pleasant Hill Unity Walk Against Hate would be held on November 18th, 10:00 A.M. at City Hall. The holiday tree lighting will be held at 4:30 on December 2 in downtown Pleasant Hill. Soheila Bana reported that there would be a listening workshop on ways to eliminating violence against women on November 25th. The meeting will bring together Richmond law enforcement and non-profits working to prevent violence against women. Findings from the workshop will be shared with the Conference. Rita Xavier reported that the San Pablo Veterans Day Celebration was held at the San Pablo Senior Center on November 2. Lamar Thorpe announced that Antioch received an award from the Contra Costa Council on Homelessness for the city’s Opportunity Village. Laura Hoffmeister reported that the Concord Housing Element had been approved by HCD. She also reported that several cities had the opportunity to meet with the HCD Director at a recent League of California Cities meeting and expressed their concerns about the HCD Housing Element process.
7. State and Federal Legislative Update: Ryan Brown, Deputy District for Congressman Mark DeSaulnier, discussed activities in Washington as well as the ongoing availability of constituent services through the District Office. He expressed sympathy for the passing of Senator Feinstein.
8. County Supervisor Announcements: Teresa Gerringer, District Director, reported on behalf of Supervisor Diane Burgess on the activities in the District including the Youth Center Advisory Committee, Delta 6 and Veteran events. She also reported that the search process has begun for the replacement of the Contra Costa Tax Collector and the deadline to submit applications is November 27th.
9. League of California Cities Update: None
10. Public Comment: Mark Orcutt (East Bay Leadership Council) reported on the webinar with Assembly member Lori Wilson and that the annual Community Volunteer and Philanthropy Awards, co-sponsored by Diablo Magazine, will be held on December 6th. He also indicated that the EBLC has an opening for a Policy Director. Mariah Lauritzen (Central San Board Member) reminded the Conference of the Household Hazard Waste Collection facility that receives cleaning products, garden chemical supplies and cooking oil for disposal. It is open Mon-Sat from 7-2. Mark Foley (BART Director) reported on BART activities including its Clean and Safe Campaign and that ridership is up on both weekday and non-commute hours. There has been a positive response to the shorter, more frequent trains. He also discussed on-going work on BART’s long-term finances and his concern about the proposed cuts to the BART payment for feeder services provided by the Contra Costa transit agencies. Nick Spinner, member of the Crockett Community Services District Board’s Budget and Finance Committee, announced that he is submitting his application for the Contra Costa Treasure/Tax Collector position.
11. Welcome to Brentwood: Mayor Joel Bryant welcomed the Conference and recognized current and Past Mayors and Council Members as well as City Staff and honored guests. He shared the news that Brentwood is celebrating its 75th Anniversary this year.
12. Meeting Adjourned to December 7th, 2023 in San Ramon. Deadline for the December agenda is 5:00 P.M. Tuesday, November 21.
January 4, Antioch
February 1, El Cerrito
March 7, Martinez
April 4, Danville
May 2, Pinole
June 6, Pittsburg
July 11, Richmond (one week late because of July 4 holiday)
August 1, Hercules
September 5, Walnut Creek
October 3, Orinda
November 7, Concord
December 5, San Pablo