Current Agenda
C O U N T Y M A Y O R S C O N F E R E N C E
MONTHLY MEETING
October 5, 2023, 6:30 p.m.
Hosted by the City of Pleasant Hill
Contra Costa Country Club:
801 Golf Club Rd., Pleasant Hill (meeting & dinner)
Buffet Dinner, with Vegetarian Option, follows business meeting at the same location.
Meeting will feature a presentation by BART Board Vice President Mark Foley
regarding service restorations and finances – “The Fiscal Cliff.”
RESERVATIONS ARE MADE THROUGH THE CITY OF PLEASANT HILL
RSVP to:
Danika Guilatco at dguilatco@pleasanthillca.org (preferred) or by phone at 925-671-5267.
RESERVATION DEADLINE: MONDAY, SEPTEMBER 25, 2023
Dinner Reservations: Two dinners are prepaid for each City. Please RSVP with the names and titles of all attendees. Others interested in having dinner should call or e-mail the City of Pleasant Hill, as noted above, and pay for their dinners by check or cash at the door or mail payment (preferred) to:
City of Pleasant Hill, Attn: Danika Guilatco, 100 Gregory Lane, Pleasant Hill, CA 94523; Individuals will be billed for reservations made but not cancelled by the deadline. Dinner Cost: $70.
For GPS directions use: 801 Golf Club Rd., Pleasant Hill, CA
C O U N T Y M A Y O R S C O N F E R E N C E
MEETING AGENDA
6:30 p.m. – Thursday, October 5, 2023
Call Mayors Conference (Conference) to Order, Pledge of Allegiance to Flag, & Conduct Roll Call. For roll call, Mayors or representatives authorized to act on behalf of mayors, such as mayors pro tempore, and vice mayors, or a council member authorized by the city council to act in lieu of a mayor are qualified to vote as members of the Conference. A quorum shall consist of at least 50% of the mayors or the authorized elected representatives of mayors of cities in the county. Thus, a quorum will be at least ten mayors or mayor representatives.
1. Program: Presentation by BART Board Vice-President Mark Foley regarding service restorations, ridership, and the “Fiscal Cliff” as well as other matters.
2. Approval of Minutes: (attached) of the September 7, 2023 Conference meeting.
Action: Move to Approve Minutes of September 7, 2023 Conference meeting.
3. There exists a vacancy for the position of Alternate, expiring on June 30, 2025, on the East Bay Economic Development Alliance Executive Committee (EBEDAEC). Pinole Mayor Devin Murphy has submitted a self-nomination (attached) for appointment to this position. Pinole is a member of the Alliance. There have been no other expressions of interest for appointment to this position.
Action: Move to appoint Devin Murphy to the Alternate Position on the EBEDAEC for a term expiring June 30, 2025.
4. Adoption of 2024 Conference Budget: The Conference Executive Committee recommends adoption of the attached 2024 budget and schedule of meeting locations.
Action: Move to approve 2024 Mayors Conference Budget and Schedule of 2024 meeting locations.
5. Conference Appointee Reports:
6. Chair Announcements:
7. Mayors Announcements:
8. State and Federal Legislative Update:
9. County Supervisor Comments:
10. League of California Cities Update: Samantha “Sam” Caygill, East Bay Division Public Affairs Manager.
11. Public Communication: Members of the public are advised that public comments at this place should be confined to items not on the agenda and should be limited to no more than 2 minutes in length. Also, no more than one speaker from any organization should address the mayors on the same evening.
12. Welcome to Pleasant Hill by Mayor Timothy Flaherty:
13. Adjourn to November 2, 2023 Meeting in Brentwood.
Deadline for November agenda is 5:00 p.m. Tuesday, October 17.
Brown Act Reminder: The Contra Costa Mayors Conference/City Selection Committee has a policy of complying with the letter and spirit of open meeting laws. Generally, off-agenda items maybe taken up only if:
1. Two-thirds of Conference voting members find a need for immediate action exists and the need to take action came to the attention of the Conference after the agenda was prepared (Note: If fewer than two-thirds of Conference members are present, taking up an off-agenda item requires a unanimous vote); or
2. A majority of the Conference finds an emergency (for example: work stoppage or disaster) exists.
A majority of any city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at Conference meetings. Any such discussion is subject to the Brown Act and must occur in a City Council meeting that complies with Brown Act requirements.
MINUTES OF THE
CONTRA COSTA MAYORS CONFERENCE MEETING
Meeting at the Oakhurst Country Club
1001 Peacock Creek Drive, Clayton, CA
Thursday, September 7, 2023 – 6:30 p.m.
CALL TO ORDER: Chair Dave Hudson called the meeting to order at 6:30 p.m.
ROLL CALL OF CITY DELEGATES:
Antioch: Mayor Pro Tem Tamisha Torres-Walker
Brentwood: Mayor Joel Bryant
Clayton: Mayor Jeff Wan
Concord: Mayor Laura Hoffmeister
Town of Danville: Mayor Robert Storer
El Cerrito: Mayor Lisa Motoyama
Hercules: Mayor Alex Walker-Griffin
Lafayette: Vice Mayor Gina Dawson
Martinez: Mayor Brianne Zorn
Moraga: Vice Mayor Teresa Onoda
Oakley: Mayor Aaron Meadows
Orinda: Mayor Inga Miller
Pinole: Mayor Devin Murphy
Pittsburg: Mayor Shanelle Scales-Preston
Pleasant Hill: Vice Mayor Matthew Rinn
Richmond: Mayor Eduardo Martinez
San Pablo: Vice Mayor Patricia Ponce
San Ramon: Mayor Dave Hudson
Walnut Creek: Mayor Cindy Silva
Presiding: Conference Chair Dave Hudson
The above delegates comprised a quorum for the meeting.
1. Program: Presentation by the City of Clayton and Climatec on the benefits and costs of multiple solar energy projects underway for the City of Clayton supported by the Federal Inflation Reduction Act.
2. Approval of Minutes of the August 3, 2023 Conference meeting.
Action: Motion to approve the minutes of the August 3, 2023 Conference meeting passed. Voting aye were delegates from Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, and Walnut Creek. (Unanimous.)
3. Appointments: To a member term currently filled by Karen Stepper, Danville and to an alternate member term currently filled by Jim Diaz, Clayton, each on the East Bay Regional Communications System Authority (EBRCS) Board. Both new terms will end October 1, 2026. Karen Stepper and Jim Diaz have each applied for reappointment to the respective positions they currently fill. (Applications attached) There were no other nominations by the deadline.
Action: Motion to apply Conference rule and appoint Karen Stepper to a member term and to appoint Jim Diaz to an alternate member term on the EBRCS Board for terms ending October 1, 2026 passed. Voting aye were delegates from Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, and Walnut Creek. (Unanimous.)
4. Conference Appointee Reports: Sue Noack reminded mayors to keep an eye out for an MTC survey related to Plan Bay Area 2050. Mark Ross noted that the Air District has a deadline coming up for grants for heavy-duty electric vehicles. Cindy Silva reminded all that ABAG is beginning the process of developing implementation regulations for Transit Oriented Community Grants and it is important that city staff give input.
5. Chair Announcements: None.
6. Mayor Announcements: Pittsburg announced several commercial developments. Brentwood noted the opening of a new route to Antioch. Martinez noted the start of a new community alerts system. Pinole announced the opening of an affordable apartment complex for veterans, the appointment of a new Council Member Cameron Sasai, and the launch of a search for a City Manager. El Cerrito noted the award of a $20 million grant for the BART Plaza affordable housing project. Laura Hoffmeister announced the selection of Brookfield Properties to be the master developer in partnership with Sunset Development for the Port Chicago reuse project. Various mayors announced community celebration events. Carlyn Obringer noted the upcoming East Bay Innovation Awards and that the Park District is expanding its commitment to youth.
7. State and Federal Legislative Update: Ryan Brown, for Congressman Mark DeSaulnier, announced several Town Hall meetings and discussed positions on various bills.
8. County Supervisor Announcements: Staff for Ken Carlson announced various matters.
9. League of California Cities Update: Sam Caygill noted that Sept. 14 is the last day of the legislative session and then the action moves to the Governor’s office regarding urging his signature or veto of various bills. The League will keep city officials informed of actions needed at this busy, end of session time.
10. Public Comments: Mark Orka of the Contra Costa Public Leadership Council announced a Candidate Academy. Kerry Hillis announced BART 51st birthday. C. W. Wolfe, former mayor of Clayton invited all to the Clayton Oktoberfest. A representative of Central Sanitary District announced various public programs. Kevin Wilk thanked all for their support regarding hate calls during Zoom meetings. Members of the SPCA noted problems with feral animals and the need for more Measure X funding for animal control. Various speakers called for changes in how the County animal shelter is operating. Gary Parker from the Mount Diablo Interpretive Association discussed their campaign for a new visitor center.
12. Welcome to Clayton. Mayor Jeff Wan welcomed all and recognized current and past Mayors and Council Members as well as City Staff.
13. Adjourn to October 5, 2023 meeting in Pleasant Hill. Chair Hudson adjourned the meeting at 7:55.
Deadline for next agenda is 5:00 p.m.
Tuesday, September 19, 2023.
Brown Act Reminder: The Contra Costa Mayors Conference/City Selection Committee has a policy of complying with the letter and spirit of open meeting laws. Generally, off-agenda items maybe taken up only if:
1. Two-thirds of Conference voting members find a need for immediate action exists and the need to take action came to the attention of the Conference after the agenda was prepared (Note: If fewer than two-thirds of Conference members are present, taking up an off-agenda item requires a unanimous vote); or
2. A majority of the Conference finds an emergency (for example: work stoppage or disaster) exists.
A majority of any city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at Conference meetings. Any such discussion is subject to the Brown Act and must occur in a City Council meeting that complies with Brown Act requirements.
UPCOMING MEETINGS
2023
November 2, Brentwood,
October 5, Pleasant Hill,
December 7, San Ramon
#
September 18, 2023
Hi Gary,
I see, looking at the Mayors Conference website appointments list, that there is a vacancy on the East Bay Economic Development Alliance Executive Committee for an alternate position.
If that vacancy still exists, I am writing to express my interest in seeking appointment to fill that vacancy.
Thanks.
Devin T. Murphy
Mayor, City of Pinole
DATE: September 10, 2023
To: Mayors Conference Board
FROM: Gary F. Pokorny, Executive Director
PROPOSED 2024 CONFERENCE BUDGET
Mayors Conference bylaws provide that an annual budget shall be prepared by the Executive Director, reviewed by the Executive Committee, and then presented to the full Conference Board in October for adoption. The 2024 budget included in this report is recommended by the Executive Committee and presented for review and adoption by the full Board.
DISCUSSION:
Attached is the proposed 2024 Conference Budget. The proposed operating expenditures are comparable to those budgeted for 2023. The 2023 projected experience shown in the attached budget document reflects this situation.
In person meetings are expected to continue for 2024 and have the effect of maintaining operating expenses at a level reflecting pre-pandemic experience. Payments due from member cities for 2024 will thus be very close to pre-pandemic years, with the exception of the increase in meal cost approved for 2023.
For the 2023 budget we increased the charge for meals to $70 per person per meal. This seems to be working and is recommended for continuation in 2024. At the time we adopted the 2023 budget, we recognized that there was a significant carry-over in the pre-paid meals category from the time prior to the covid shutdown and used that balance to finance half of the 2023 meals budget.
For 2024, we will charge for a full year’s worth of meals, thus the annual assessment for cities will increase to reflect this situation.
If this budget is adopted, operating dues will be similar to recent years and similar to pre-pandemic levels while the meals pre-payment increase will be the main change. This budget is premised on the assumption that we will continue to meet in person for all of 2024.
When invoices are submitted to member cities for 2024, each city will see an increase in payments due for the new year compared to payments for 2023 mainly because of the meals charges.
SCHEDULE OF MEETING LOCATIONS FOR 2024:
The Conference bylaws provide that a schedule of meeting locations for each upcoming year be adopted by the full Conference Board. Such a schedule is attached below.
Recommended Action: Move to adopt the Attached Mayors Conference 2024 budget and schedule of meeting locations.
CONTRA COSTA MAYORS CONFERENCE
PROPOSED 2024 BUDGET
2022 2023 2023 2024 BUD.- BUD.
ACTUAL BUDGET Yr. End Est. PROPOSED CHANGE
_______________________________________________________________________
EXPENSES
Ex. Dir. 29,067 32,000 32,000 32,000 -0-
Auto Exp. 41 400 435 450 50
Web/Phone 509 525 509 525 -0-
Supplies 503 600 550 600 -0-
Meet. Exp. 288 1,320 1,680 1,680 360
Training -0- -0- -0- -0- -0-
Contingency -0- 350 -0- 350 -0- ____________________________________________________________________
Exp. Sub-tot. 30,408 35,195 35,174 35,605 410
P.-Pd. Dinners 2,090* 31,920* 31,920 31,920 -0-
TOTAL EXP. 32,498 67,115* 67,094 67,525 410
REVENUES
Dues 32,000 35,195 35,195 35,605 410
P.-Pd. Dinners -0- 15,960* 15,960* 31,920* 15,960*
Int. Income. 9 10 10 10 -0-
Total Rev. 32,009 51,165* 51,165 67,535 16,370
* Note: The budget for 2023 collected meal payments for 6 months only and paid the remainder of the cost of meals for a full year from pre-paid meal balances carried over from the 2020 budget when covid ended in-person meetings.
PROPOSED MAYORS CONFERENCE MEETING LOCATIONS
2024
January 4, Antioch
February 1, El Cerrito
March 7, Martinez
April 4, Danville
May 2, Pinole
June 6, Pittsburg
July 11, Richmond (one week late because of July 4 holiday)
August 1, Hercules
September 5, Walnut Creek
October 2, Orinda
November 7, Concord
December 5, San Pablo
Note that these dates and locations are as scheduled and may change by virtue of cities trading hosting dates between and among themselves to accommodate special opportunities or needs.